DATA PROTECTION POLICY

Last updated: 31/01/2025

1. PURPOSE OF THIS POLICY

This Data Protection Policy is prepared in accordance with the Protection of Personal Information Act 4 of 2013 ("POPIA") and outlines how Coppertop Campus collects, uses, stores, and protects personal information of visitors, learners, parents, staff, and other stakeholders.

2. SCOPE

This policy applies to all individuals whose personal information is processed by Coppertop Campus, including but not limited to:

• Learners and parents
• Employees and contractors
• Website users
• Suppliers

3. WHAT IS PERSONAL INFORMATION”?

Personal information refers to any data that can be used to identify an individual. Examples
include:

• Full name
• ID number
• Email address
• Phone number
• Physical address
• Medical or academic records

4. COLLECTION OF INFORMATION

Coppertop Campus collects personal information in the following ways:

• Through online registration or contact
  forms
• Direct enrolment or administrative
  documents
• Email and phone communication
• Website analytics tools (e.g., Google
  Analytics)

5. PURPOSE OF PROCESSING

We process personal information solely for the following purposes:

• To fulfil educational and administrative obligations
• To comply with legal and regulatory requirements
• To communicate with relevant parties
• For research and service improvement
• To ensure the safety and security of our learning environment and data

6. SHARING OF INFORMATION

We only share personal information with:

• Registered educational and government institutions (e.g., DBE, Umalusi) where required
• Contracted service providers under strict confidentiality agreements
• Legal representatives where required by law

7. STORAGE AND PROTECTION OF INFORMATION

Personal information is stored securely, both electronically and physically, with the following
measures in place:

• SSL-encrypted web traffic
• Restricted access on a need-to-know basis
• Regular security audits and backups
• Anti-malware and firewall protection on all systems

8. DATA SUBJECT RIGHTS

Under POPIA, individuals have the right to:

• Know what personal information is held
• Request access to their information
• Request correction of inaccurate data
• Object to or limit the processing of their information
• Request deletion of information no longer required

Requests may be sent to:

📧 info@coppertopcampus.co.za

9. COOKIES AND WEBSITE ANALYTICS

This website may use cookies for functionality and analytics purposes. By using the website, users consent to this practice. Users can disable cookies in their browser settings.

10. BREACHES AND COMPLAINTS

Any breach of this policy or complaints related to personal data may be reported to Coppertop
Campus or the Information Regulator:

📧 complaints.IR@justice.gov.za

🌐 https://www.justice.gov.za/inforeg/

11. POLICY REVIEW

This policy will be reviewed annually or as needed to ensure it remains compliant with legal and
technological changes.

Questions or requests? Feel free to contact us at:

📧 info@coppertopcampus.co.za